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We are looking forward to gathering in Kansas City, August 16-18, 2023 for IAFC’s Fire-Rescue International (FRI) with an anticipated 7,000 attendees! As an exhibitor at FRI, we want to make sure you have a positive experience. This page will be your first stop for all the logistical information and forms needed to set-up your exhibit.

NEW Pre-Show Checklist

General Exhibit Info

Pre-Show Checklist
Exhibit Schedule & Access
Exhibit Deadlines & Important Dates
Facility Info
Rules & Regulations
What’s Included/Not in Booth
On-Site Info
Payment Info & Cancellation Policy

Housing & Registration

Booth Staff Registration
Booth Staff Housing

Service Order Forms

Show Management (IAFC Exhibits)
EAC Form & Details
Vehicle Display Wash Station Form

The Expo Group
Exhibitor Service Manual (PDF)
Order Online
Shipping Information
Privately Owned Vehicles POV Info
Vehicle Request Form & Details

Other Vendors
Audio Visual
Lead Retrieval

Increase Your Visibility

Sponsorship Opportunities
Sponsorship Deadlines/Portal
GEM/Conference Partner Benefits
Attendee Lists & Lead Retrieval
Social Media Toolkit

Quick Links

Conference FAQs
Key Contacts
Exhibitor Communication Archive
Mobile App



Exhibitor Portal

  • Update Company Profile
  • Submit payment
Exhibitor Portal

Download the FRI Mobile App in your device's app store. View the show schedule, presentations, exhibitors and speaker details. Users can take notes adjacent to available presentation slides and draw directly on the slides within the app. Share information with attendees and colleagues with in-app messaging and the attendee message board. Download it today and be prepared for FRI 2023!

IAFC has partnered with specific official vendors/contractors. For insurance and safety reasons, the official contractors designated must be used for the following services (no exceptions will be made): 

  • Electrical
  • Plumbing
  • Booth Cleaning
  • Telephone
  • Material Handling / Drayage
  • Rigging
  • To view a list of the vendors and their info please refer to the Exhibitor Service Manual available April 2023. 

**Important Notice to Exhibitors**

Beware Unofficial Vendors  
Companies approaching Exhibitors or Sponsors not found in the exhibitor manual are not officially affiliated with the Show and IAFC cannot assist with any disputes or issues. In addition, materials brought into the facility for display purposes, etc. by companies not on this list may be charged for material handling fees in addition to the fees charged by an UNOFFICIAL vendor.  


Beware of Poachers  
Exhibitors are often contacted by various vendors looking to get your business. Some of these companies may misrepresent themselves as being associated with IAFC. You may be solicited by companies selling attendee lists, housing companies, etc. If you have any questions, please contact us prior to ordering. Note, IAFC is the only provider with access to attendee lists. 

Can't find what you're looking for? Contact Us:

Email the IAFC Exhibits Team at or call us at (703) 896-4830.