Plan Your Exhibit > Service Vendors/Order Forms > EAC Info
Exhibiting companies MUST notify show management of any EACs who will be working on or supervising their booth no later than JULY 11 by completing and returning the applicable form for each of their exhibitor appointed contractors to show management. No EAC will be allowed on the floor unless EAC Work Authorization Form and a valid Certificate of Insurance had been received (sample COI). There will be no exceptions! If you are using an Official Contractor, you do not have to complete the EAC Work Authorization Form. EACs must comply with all guidelines below.
EAC Form |
EACs are required to follow strict guidelines regarding union jurisdictions. They may hire their own local union personnel to build the booth. All exclusive services must still be completed by the designated official contractor. For insurance and safety reasons, the official contractors designated in this manual must be used for the following services (no exceptions will be made):
Click here to view a sample insurance form. International Association of Fire Chiefs, their officers and agents, The Expo Group, the Kansas City Convention Center and the City of Kansas City must be listed as additional insureds, as respects to claims arising out of the operations of Exhibiting Company at Fire Rescue International 2023 in Kansas City, MO August 11-19 (show dates August 16-18 (must include move-in and out dates).
The EAC shall, at its sole cost and expense, procure and maintain through the term of FRI 2023 (including move-in and move-out), comprehensive general liability insurance against claims for bodily injury or death and property damage occurring in or upon or resulting from the premises leased by IAFC. Such insurance shall include contractual liability and product liability coverage, with the following limits: (Note: Automobile liability for $1,000,000 is required if exhibitor will be bringing a vehicle onto Convention Center property.)
Workers Compensation and Occupational Disease insurance shall be in full compliance with all federal and state laws, covering all EAC’s employees engaged in the performance of any work for the exhibitor.
General Liability Minimum Coverage Limits |
Worker Compensation Insurance | ||
General Aggregate | $1,000,000 | EL - Each Limit | $100,000 |
Products-COMP/OP AGG | $1,000,000 | EL - Disease-Policy Limit | $100,000 |
Personal and Adv Injury | $1,000,000 | EL - Disease-EA Employee | $100,000 |
Each Occurrence | $1,000,000 | ||
Fire Damage (Any one fire) | $100,000 | ||
Med. Exp. (Any one person) | $5,000 |
Email the the IAFC Exhibits Team at Exhibits@IAFC.org or call us (703) 896-4830.