Plan Your Exhibit > General Exhibit Info > Exhibitor Deadlines & Important Dates
It is important to note deadlines for both discounted services and due dates to provide critical information (final program, housing, etc.). Please note, these deadlines may be updated as we get closer to the show.
| 2023 | ||
| February 2 | Outstanding balances will have a $200 late fee added to balance due. | |
| April | Registration and Housing to Open | |
| May | Exhibitor Service Manual Available (View) | |
| July 11 | EAC Forms Due (More Info) | |
| Apparatus/Vehicle Request Forms Due (More Info) | ||
| July 14 | Discount Deadline - American Tradeshow Services - Lead Retrieval (More Info) | |
| July 16 | Discount Deadline - CCR Solutions - Audio Visual (Info/Order Form) | |
| July 17 | Discount Deadline - The Expo Group - Furnishings, Carpet, Etc. (Info/Order Form) | |
| July 24 | Advance Shipments may begin arriving at Warehouse (More Info) | |
| July 25 | Directory/Product Categories Update Deadlines (Update) | |
| July 27 | Discount Deadline - Hotel (More Info) | |
| Week of July 31 | Target Move-In times emailed to Apparatus/Vehicle Display Exhibitors (More Info) | |
| August 2 | 1st Pre-Show Attendee List emailed to primary contact of companies that purchased. (More Info) | |
| Discount Deadline - Electric & Other Utilities (Info/Orders) | ||
| Discount Deadline - Catering (Menus/Order Forms) | ||
| August 7 | Last day Advance Shipments may arrive at warehouse w/o surcharge (More Info) | |
| August 9 | 2nd Pre-Show Attendee List emailed to primary contact of companies that purchased. (More Info) | |
| August 13 | 13 Move-In begins | |
| Apparatus and trailers to be displayed, MUST be in staging. (More Info) | ||
| Wash Station Requests Due (More Info) | ||
| Shipments may begin arriving on-site (More Info) | ||
| August 16 | All booths must be set by 10:00 AM | |
| August 19 | All booths must be removed from the exhibit hall by 12:00 PM | |
| August 30 | Post-Show Attendee List emailed to primary contact of companies that purchased. | |
| 2022 | ||
| December 1 | Final Payments Due – Pay Online in your Exhibitor Portal. | |
| Cancelation Deadline – 50% Cancellation fee applies | ||
| December 2 | Cancelation Deadline – No refunds for any cancellations, even if space is resold. |
If you are looking for a list of Sponsor Deadlines, please visit the Sponsor Portal page for all sponsorship details.